WEDDING CHECKLIST: Your First Step in planning a wedding

Got engaged, planning a Wedding? Just like planning any occasion in life, be it a work project, applying to university, a job and whatnot, you will need a Wedding Checklist to plan a wedding. Planning a wedding can become overwhelming. It doesn’t matter how much time you have. However, each wedding is different. The ideal time to plan a wedding is 12-14 months. To help you with smooth wedding planning, you need a wedding checklist. It also will help you stay organized.

What do you need for a Wedding Checklist?

Got engaged, planning a Wedding? Just like planning any occasion in life, be it a work project, applying to university, a job and whatnot, you will need a Wedding Checklist to plan a wedding. Planning a wedding can become overwhelming. It doesn’t matter how much time you have. However, each wedding is different. The ideal time to plan a wedding is 12-14 months. To help you with smooth wedding planning, you need a wedding checklist. It also will help you stay organized.

The first step in planning a wedding is you have to sit down with your Fiancé and discuss the below.

  • Type or style of wedding you both want.
  • Similarly, the time of the year you both want to get married. For some cultures, how many days of the wedding?
  • Decide on the number of guests you want to have for your wedding and create a rough guest list.
  • Discuss and set a rough budget.
  • Think of the style of venue you want and if you want to have any theme for the wedding.
  • Start researching Venues and photographers.
  • Be Organized with the planning from day 1. For instance, put together an organized binder with separate folders and sections or hire a wedding Coordinator or a wedding planner.
  • Start researching other vendors like Florist, Hair & Make-up artists, Wedding officiants, Wedding suppliers, DJs etc.
  • Similarly, do some research on the wedding dress style you like.
  • Think about the bridal party. Do you want to have a bridal party? If yes, how many people are in the bridal party?
  • Think about DIY projects that you or your family can help you with these projects.

Once you have the above conversation, it is time to contact, visit and book vendors. Keep in mind that venues start booking 2-3 years in advance & most photographers/vendors start booking at least a year in advance. So if you have your eyes set on a particular vendor, you should contact them immediately.

12-14 Months Before the wedding day checklist

This phase can become overwhelming soon. Remember to breathe and take your time to make a decision. End of the day, it’s your big day. So make it a priority to plan a wedding as you both dreamed of and start crossing things off your wedding checklist as you go through the list.

  • Contact the venue for availability and book tours. Some venues book 2-3 years in advance. So you must contact them soon.
  • Book venue(s)
  • Pop the question once you have the decision made on the bridal party.
  • Meet with the Bridal Party and start delegating duties.
  • Book your photographer. Check our tips on how to find a professional photographer here.
  • Book your Videographer
  • Schedule appointments with bridal shops.
  • Book caterers, Hair & Makeup artists, DJs etc.
  • Decide who is officiating your wedding. (minister, priest, Justice of the Peace)
  • Choose your Bridesmaid’s dresses.
  • Budget and plan your honeymoon.
  • Choose and order your wedding dress.
  • Decide and reserve rental items you need like a photo booth, tents, chairs, tables etc.
  • Look into options for suits for the Groom and Groomsmen.
  • Book your hair and make-up trial.
  • Book engagement photo session.
  • Set-up Wedding Websites
  • Get a marriage license. Check local rules, as it has a deadline.
  • Send Save the Dates.
  • Block rooms for the out-of-town guests at the venue or nearby hotel. If you are getting rooms for yourself and your Fiancé, get separate rooms. However, ask for bigger rooms with King size beds, if available.
  • Talk to your venue & officiant about the wedding rehearsal before the wedding day.
  • Finally, send out Invitations.
  • Taste and order Wedding cake.
  • Taste and decide the menu for the Wedding day and other days if your wedding is more than one day.
  • Select, order and plan gifts for the bridal party.
  • Order guest favours and hotel Baskets.
  • Select and purchase your wedding rings.
  • Finalize floral arrangements, bouquets, boutonnieres, etc.
  • Similarly, shop and arrange wedding venue and reception décor.
  • Decide on the song for the ceremony, first dance, Parent’s dance, and reception entrance. Finally, create a playlist with a few additional songs for backup. Store the playlist on a couple of devices.

One Month Before Wedding day Checklist

Woohooo !!! Now that everything is in order, the countdown is ON. It’s time for the final touches. In addition, double-check your wedding checklist. It’s your last chance to order missed items. Your big day is almost here.

  1. Create a list with the timeline of events for wedding week and the wedding day.
  2. Have final dress fitting for Bride & Groom and all the bridesmaids and groomsmen.
  3. Think about table plan display, finalize seating arrangements and print or make table cards.
  4. Confirm final details with all vendors and suppliers.
  5. Confirm menu and dietary requirements with the caterer.
  6. Send song suggestions, and playlist to the DJ.
  7. Write Speeches/Vows.
  8. Confirm with Officiant.
  9. Send a photo list to the photographer.
  10. Finalize guest list and send RSVP reminders if they have not yet responded.
  11. Start using wedding shoes or sandals.

One Week before the Wedding day:

It’s almost here! It can be stressful and exciting. But above all, You got this!!

  1. Go over the checklist to confirm again.
  2. Start organizing things to pack for the wedding day. For example, pack items you want your photographer to take photos of separately.
  3. Prepare for your photographer on the wedding day.
  4. Confirm final numbers with the caterer and the venue.
  5. Visit the venue or chat with the wedding coordinator about timelines and placements (DJ, cake, first dance etc.)
  6. Confirm the timelines with vendors.
  7. Get the beauty treatments like waxing, facial, and hair treatments done.
  8. Write cheques or organize envelopes with cash for final payments to the vendors.
  9. Assign bridesmaids/groomsman as the contact person on the day and send their contact info to the vendors.
  10. Meet Bridesmaids/Groomsmen to go over timelines and responsibilities for the wedding day with them.
  11. Last but not least, do the walkthrough rehearsal.

It’s time to celebrate!! Your big day is here.

 OMG!!! You are getting married.

Enjoy, Celebrate & Create as many memories as possible.

 
 

Did we forget to add something to the checklist? Let us know by commenting below.

WELCOME

Hey, We are Nandini & Jay. We are Professional Photographers based in Edmonton, Alberta. We specialize in Weddings and couples’ Photography. While photographing weddings, we have witnessed the good and bad things that can happen. We want to share our Two Cents so you can have a perfect dream wedding.

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